Rarely does everyone agree on how a particular job or role should be performed. As an insurance adjuster friend used to say: “My job is to sort out all the versions of the truth to find the true truth.” That’s often our job: sorting out the various opinions, often strongly held, to decide how the job should be mapped.
Differences of opinion usually occur in two flavors:
- Between performers
- Between performers and managers
The first is the hardest to discern and the easiest to deal with. The key is to rely on the business goals established at the beginning of the project. (You did clarify the business goals, right?)
Recently a pharmaceutical company was planning a new product launch and wanted to improve its sales landscape to help ensure a successful launch. To that end, the management team wanted to identify the top performers across the sales force. The initial list was based simply on the top sales producers. But when we dug in more deeply, the managers realized that just being a top producer might not be the best metric for helping the new product launch. Instead, they established three criteria. They identified the reps who
- Consistently exceeded sales targets. Sales matter!
- Reached the highest territory penetration. Having sales from a broad base of customers was considered superior to having lots of sales from a few customers. The goal was to have a broad customer base to launch the new product to.
- Maintained the highest customer relationship ratings. Better relationships would translate into an increased ability to discuss and introduce the new product.
Needless to say, the second list was significantly different from the first. And the resulting performance map was very different from what it would have been if only top sales producers were included.
The second flavor is the easiest to discern but often the hardest to deal with. Managers will remember how to do the job and want the performance map to be based on those memories. But their memories are often faulty. They are no longer performing the job and therefore don’t have a grasp of the current nuances. The challenge is that they are, after all, managers. And as managers, they want to have the final say. Hence the challenge. Time and energy spent aligning managers to the importance of modeling current top performance is worthwhile.
Question to ponder:
- Do you understand the desired business impacts enough to properly create a list of top performers?
When we work with organizations to help improve performance, one question we ask is, “Who are your top performers?” What we are seeking are examples of people who are currently doing excellent work and consistently delivering the results the organization desires.
Our question turns out to be much harder than it might seem.
Too often, we have to challenge leaders’ preconceptions to find the real top performers. To explain, let’s look at some of the usual answers we receive and examine the preconceptions behind them—and why they fall short.
Option A: Managers Who Used to Be Performers
Since managers who used to be performers were selected for advancement, they surely were the best, right? Perhaps. But the key word in that sentence is were. They were the best (perhaps).
But since these performers were promoted, two factors have changed. First, the job changed. To stay competitive, organizations have to evolve rapidly and continually. Roles must change to stay abreast of that evolution. So the role the manager filled as a past performer may not be the same role filled by current performers, making comparison problematic.
Second, the new managers have changed. They are now in a new role. Hopefully, they were selected for that role because of their potential for excellence in the new role, not just because of their performance in the old one. (That’s a subject for another day.) Since they’ve been in their new role, they’ve been acquiring new skills and mental models to replace the old ones they used as performers, which means they can no longer accurately represent the particulars of current top performers.
Option B: Those with the Longest Tenure
Those who have been there the longest must be the best, right? Not very often. Staying in a company a long time does not make an employee a top performer. Length of employment alone is not an accurate indicator of performance. Too often, people stay in jobs because they are comfortable, not because they are excelling.
Option C: Related Role
Quite often, organizations will identify a great performer, but the individual isn’t really in the role we are asking about. For example, if the role in question is that of financial advisor, then a credit counselor—who works with financial advisors and may be able to talk intelligently about that role—may be mentioned as a top performer. But it is not the same role, and all the hidden tricks, unconscious expertise, and mental models required are not the same either.
Option D: Top Performers Currently Excelling in the Role Being Studied
This is the right choice!
When we ask for top performers, what we really want are people who
- Are currently in the role being studied
- Are consistently excelling in that role
- Represent the range of geographic and organizational groups that exist in the organization
A good trick to identify the top performers is to think of the performers you would call on when the job gets really difficult. Here are some examples from different industries:
- Which operator would you prefer to be “running the board” in the event of a process flow problem?
- Which operator would call in to work when a problem occurs?
Customer Service Call Center
- Which person would you prefer to take calls from your highest value prospects?
- Which person would you want handling irate callers?
- Who is the best at converting inquiries to sales or upselling?
- Which sales executive would you prefer to handle the client with the most potential to grow?
- Who would you choose to solve a difficult client retention issue?
The bottom line is that when trying to understand what differentiates top performers from average performers, identifying and studying the top performers is essential. Only then can you accurately map how they do what they do and then build programs to help others excel in the same way.
By the way, yes—the top performers are often the busiest because you call on them all the time. But they are often the most willing to help. They want to succeed and they usually want others to succeed as well.
Who would you identify as your top performers?
Many companies struggle with the question of whether to invest in the development of their people. When they do decide to invest, they often ask, “Whom do I invest in?” Many choose to invest in the development of their top performers. After all, these companies reason, if they are already the best, doesn’t that mean they have the most potential to do even more? While investing in the top performers as a reward or to keep them motivated can be worthwhile, does that really provide the largest return to the business?
To examine this question, let’s take an example sales role and look at a typical distribution curve among a 100-person sales force.
|Category (%)||Sales people in category||Assumed average % of quota met||Average sales per person ($)||Total revenue contribution ($)|
|Total sales revenue||$172,000,000|
For illustrative purposes, let’s assume that a company’s development initiative improves performance by 10 percent across the board. Though it is quite realistic to move the average performers by 10 percent, moving the already high-performing group by an incremental 10 percent can prove more challenging. Meanwhile the bottom 20 percent of the population may have fundamental fit issues that make the 10 percent goal an improbable stretch. Nonetheless, in our simple example we will assume all three categories of performers improve by an equal 10 percent to bring the new total sales revenue to $189 million (see table below). How this increase plays out among the three performance categories is interesting.
|Category (%)||Number of sales people in category||% of quota met after improvement||New average sales per person ($)||Group change in revenue contribution ($)||% added to the revenue line by group|
|Total change in sales revenue||$17,200,000||10.00%|
|Total sales revenue||$189,200,000|
As the second table illustrates, the overall sales revenue grows from $172 million to $189 million with the same resource base. The somewhat surprising element in this simple example is that the revenue increase provided by the average performers is double that of the top performers. Given that boosting the output of the top performers can be more difficult, the implications are significant. Organizations must focus their improvement efforts on the middle of the distribution curve where the potential for improvement is often greater than 10 percent. As our example shows, the impact is substantial.
Closing the gap between the top and average performers delivers much better overall organization improvement than can be achieved by trying to squeeze more out of the top performers or spending enormous energy to improve the bottom.
Question to consider:
- What insights does the distribution of your top twenty, average sixty, and bottom twenty provide you?
Which is more important: To perform the right work or to perform the work before us in the right way?
In one sense the question is almost silly. Of course it’s important to do both: to know the right work and to do it in the right way. But too often organizations focus entirely on people performing their work the right way without paying any attention to whether or not they are doing the right work. This can be seen in the myriad productivity improvement efforts encouraging people to do more, to work smarter, to be more efficient, and so on.
While those efforts are important, they must come second. First, organizations must ensure their people fully understand their roles and how each role contributes to organizational success.
According to a poll conducted by William Schiemann, only 14 percent of employees “have a good understanding of their company’s strategy and direction.” But if people don’t understand where the company is going, how can they be expected to contribute to the process of getting there?
Our consulting work has demonstrated to us over and over again that a significant gap exists between how top performers understand their role and how average performers understand their role. It turns out that average performers are often working just as hard as top performers. They are trying hard, they care, and they put in the long hours. But they just don’t seem to get the same results. Our experience is that these workers are effectively working at a wrong role. They are not doing the right work. So it doesn’t matter if they are doing the work right or not.
Questions to consider:
- How do you ensure that each member of the team understands his or her role?
- What methods do you use to communicate the strategy and direction of the company?
We believe that people want to do a great job. That is, they work hard, they try to achieve the goals they feel they should, and they want their organization to succeed. The best anecdotal evidence for that belief comes from watching a new employee. He is prepared to take on the world. He’s excited. He’s enthusiastic. He is going to singlehandedly take on the competition and conquer the marketplace. Now if we can just point that enthusiasm in the right direction. If we can aim him at the right target, just think of what he can accomplish with all that energy.
But what happens over time? As author Geary Rummler said, “When you put a good person up against a bad system, the bad system wins almost every time” (Improving Performance, How to Manage the White Space on the Organization Chart, Rummler & Brache) By system, Rummler meant all the work processes that make up a complex organization. The organization throws up one barrier after another and almost seems to want that new person to fail. Is it any wonder that disillusionment is a common feeling among frontline employees?
In the spirit of keeping this post focused on practical application, it’s important to clarify what—or, more specifically, whom—we are referring to when we say “organization.” It’s you—and every other person who has a leadership or supervisory role. As a leader, you are responsible for either erecting or eliminating barriers that stand between your frontline performers and success. The good news is that, with some focused effort, it’s easy to eliminate those barriers.
In future posts, we’ll examine some of the most common barriers we’ve seen erected in organizations and how to identify and eliminate them. Those common barriers can be grouped into categories:
- Hiding the target
- Lack of Relevance
Questions to consider
- How do you think your organization is doing with regards to eliminating barriers that discourage people?
- Are your work systems helping or hurting people over time?
photo credit: Businesspeople Head for Lunch – Casablanca, Morocco via photopin (license)
Interestingly, very few top performers whom we’ve worked with over the years spend much time looking at quotas or traditional sales funnel pictures as reported by sales-force automation packages. For example, most top performers view a quota as a lagging indicator: it can tell you whether you made your quota last period, not whether you will make your quota next period. Think of lagging indicators as great rearview mirrors: they aren’t very good at telling you what’s up ahead.
Top performers usually know well in advance if they will make their quota or not. Many develop and use personal tracking measures to better predict their results. These private tracking systems are more like a built-in navigation system than a rearview mirror. They let the user know what’s up ahead, where to turn, and how close they are to their destination. Think about the top performers you know or have worked with. Most of them probably have some kind of personal spreadsheet they use to track their deal flow. Those personal spreadsheets are based on their own set of leading indicators. Their spreadsheets document their tricks of the trade that unfortunately don’t fit neatly into sales systems or reports. But they are extremely useful and valid predictors of the timing and value of the business they will close.
One interesting aspect of leading vs. lagging indicators is when top performers choose to move something from their private list to the formal sales reporting mechanism. That choice is based on factors that are usually well understood by the top performers but not at all understood by average performers. But these factors are not mysteries; they can be uncovered and understood. When understood, they can be leveraged to close the gap between top and average performers.
Questions to consider
- Are you using mostly leading or mostly lagging indicators?
- What is your level of understanding about the leading indicators used by your top salespeople?